Posted: Monday, October 30, 2017 6:07 PM
Job DescriptionDEFINITION : Under general direction, performs varied, difficult, sensitive and confidential office administrative and secretarial support functions for the General Manager and Assistant General Manager; and performs related duties as assigned.ESSENTIAL FUNCTIONS:Provides secretarial and administrative support to the General Manager, Assistant General Manager and Assistant to the General Manager.Coordinates work with other executive and support staff to ensure a high performance, customer service-oriented work environmentTypes and/or drafts memoranda, correspondence, and other documents and reports often of a highly sensitive and confidential nature;Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness and compliance with District standards, policies and proceduresSchedules, prepares agenda and meeting materials and types minutes for various meetingsMaintains the General Manager's, Assistant General Manager's and Asst. to the General Managers calendars; coordinates, arranges and confirms meetingsReceives telephone calls, providing information and handling issues that may require sensitivity and use of sound, independent judgmentResponds to requests for information and complaints, refers matters to appropriate District staff and/or takes or recommends action to resolve the request or complaintReviews, determines the priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as directedActs as liaison in coordinating matters between the General Manager's Office and other department heads and managersRefers or recommends referral of matters to appropriate departments and staff for action and report.Researches and assembles information from a variety of sources for the preparation of reports and correspondence for the General managerRepresents the General Manager's office and the District on internal committees and task forces and with external groups and organizationsPerforms other duties as assignedMINIMUM QUALIFICATIONS:Knowledge of:-Office administrative and management practices and procedures.-Principles and practices of sound business communication.-Correct English usage, including spelling, grammar and punctuation.-District organization, rules, policies and procedures, including travel/training and expense reporting.-Basic functions of public agencies, including the role and responsibilities of a public governing board.-Rules and regulations for the conduct of public meetings.-standard word processing, spreadsheet, graphics and other software packages.-Budgeting, record keeping, filing and purchasing practices and procedures.-The principles and practices of effective supervision.Ability to:-Operate a computer and word processing software and other standard office equipment.-Take dictation and type accurately at 55 words per minute.-Manage multiple and rapidly changing priorities to meet the needs and expectations of elected and appointed officials and executives.-Organize, set priorities and exercise sound, independent judgment within areas of responsibility.-Interpret, apply, explain and reach sound decisions in accordance with laws, and CVWD regulations, rules and policies.-Train others in work processes and procedures; organize, research and maintain office files.-Compose correspondence, prepare documents and make arrangements from brief instructions; communicate clearly and effectively orally and in writing.-Prepare clear, accurate and concise records and reports; maintain highly sensitive and confidential information.-Use a high degree of tact, discretion and diplomacy in dealing with sensitive situations and concerned and/or upset groups and individuals.-Establish and maintain highly effective working relationships with board members, elected officials, officials of other governmental agencies, District executives and managers, business and community organizations, interest groups, District staff, the media, customers and others encountered in the course of work.Training and Experience: A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or GED equivalent and six years of increasingly responsible office administrative or secretarial experience; or an equivalent combination of training and experience. Experience in a government setting dealing with elected and appointed officials is highly desirable. A minimum of 5 years of experience as a Word Processing Operator IV is strongly desired. Company DescriptionCSUN is a global high-tech company providing high-performance solar modules for reliable green power generation. CSUN is your safe choice - reliable, committed, prepared.We believe the growth and prosperity of the Company depends on motivation, successes and achievements of our employees. We also feel that it is essential for all employees to work together as a team to guarantee success. We are a customer focused company with world-class brands and our employees are driven to deliver the highest quality of products to our customers.We are committed to continuous improvement and innovation, adding value to all activities, and maintaining the highest ethical standards. Our commitment to these standards makes us a great place to work and helps us continue as a category leader whose innovations often set the standard for the industry.Join our dynamic, growing company!
• Location: Sacramento
• Post ID: 19866272 sacramento