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Posted: Friday, June 16, 2017 3:07 PM

Cosumnes River College

Administrative Assistant I
Job Posting Number: C00301P
Salary: $3,362.80 per month
Closing Date: 07/06/2017

Complete job description and application available online at: http://jobs.losrios.edu/postings/5029

Position Summary

Positions in this class are usually found as administrative assistants to managers and professional staff. Incumbents perform difficult and varied administrative assistant and clerical work under general supervision of the assigned manager within a framework of standard policies and procedures. A general knowledge of the District-wide and college-wide programs is necessary for positions in this class. Coordination of office activities with other District offices is significant and files and records maintained by incumbents often have college-wide scope. There may be lead responsibilities for classified employees and student aides, as well as a need for independent judgment in resolving routine problems. [For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting Job Descriptions click here].

This position is assigned to the Business and Family Science Department.

Assignment Responsibilities
● Assists administrator with office organization and detail and recommends operating practices and procedures to create new or to revise existing methods.
● Answers inquiries requiring knowledge of resources, services, and procedures regarding curriculum issues and state regulations.
● Provides information about college standards and procedures and assists in the coordination of services for students, staff, and the public.
● Obtains information by reviewing files, records, and other documents including Internet sources.
● Explains administrative unit, and college operating policies and procedures for students, faculty, and staff.
● Delivers messages and runs errands.
● Assists students and staff in problems relating to special programs, student services records, and/or complaints; and assists in their resolution or refers them to appropriate staff members.
● Coordinates activities with other District offices.
● Arranges appointments for staff, faculty, and students.
● Prepares materials for presentations and instruction.
● Prepares records and reports for District and/or external agencies.
● Prepares time sheets, reports, and/or preliminary payroll records.
● Prepares travel forms and equipment/supply requests from department, campus-wide committees, funding applicants, etc.
● Prepares and reviews a variety of data for completion and conformance with established procedures such as travel authorizations, requisitions, and workers compensation claim forms.
● Maintains accurate master records, database mailing lists, paper files, absence, and inventory records.
● Maintains database files of confidential, sensitive, and technical information.
● Maintains and/or monitors the department budget.
● Operates and maintains office machines.
● Responds to network computer and other trouble calls by notifying repair people.
● Handles complaints by referring them to appropriate staff members.
● Resolves problems encountered in the purchasing process through communication with vendors.
● Orders materials, supplies, and services.
● Copies, sorts, and files documents or enters in a database.
● Updates and proofreads data and other information such as records or reports.
● Compiles, prepares, and revises sections of college catalog for printing.
● Assists in developing and publishing curriculum and committee calendars.
● Assists with monitoring and reconciliation of department and/or office budgets.
● Verifies and calculates FTEs and load for certificated employees.
● Prepares and lays out promotional brochures and fliers.
● Tracks flex obligation for faculty.
● Prepares adjunct faculty assignments.
● Prepares timesheets and time reports for adjunct faculty and/or counselors, and prepares payroll documents.
● Coordinates personnel interviews for new hires.
● May have lead responsibility for temporary clerical staff, and/or student employees and be expected to interview, train and oversee their work.
● Makes appointments and maintains calendars for managers and/or professional staff.
● Reads and answers correspondence.
● Receives and accounts for fees.
● Schedules staff meetings, conferences and appointments.
● Processes incoming and outgoing mail, packages, and other materials.
● Compiles information for and prepares and/or edits meeting agendas, minutes, correspondence, memoranda, reports and other materials for mailing or distribution.
● Assists in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration.
● Assists with the development and maintenance of forms necessary for meeting state and local educational requirements.
● Serves on committees as assigned.
● Performs related duties as required.

Minimum Qualifications
Type 40 nwpm. Typing test/certificate required.

EXPERIENCE: Two years of general administrative/clerical experience.

Promotional: One year of experience with Los Rios CCD performing clerical duties. (Promotional applies to regular, current Classified employees working with the Los Rios CCD.)

EDUCATION: Administrative assistant and clerical course work preferred; college level business, administrative assistant, clerical or related course work may be substituted on a year-for-year basis for up to one year of the desired administrative assistant/clerical experience.

Have sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles.

(Experience Requirement: One year of experience is equal to 12 months of experience at a maximum of 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.

Education Requirement: 12 units is equal to 6 months of education; 24 units is equal to 1 year of education.)

The Los Rios Community College District is an equal opportunity employer, and does not discriminate regardless of race, color, sex, religion, age, sexual orientation, national origin, ancestry, disability, medical condition, political affiliation or belief, or marital status.

• Location: Sacramento, Sacramento, CA

• Post ID: 15680643 sacramento
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